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Instructions for Aircraft Clearance and Weapons/ Communication equipment clearance

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Instructions for Aircraft Clearance and Weapons/ Communication equipment clearance

Request for Diplomatic Clearance for Foreign State/Military Aircrafts, ships, Weapons, Communication equipment ect..

Instructions

Aircraft Clearance

  1. Requests for permission for overflying Sri Lankan territory or landing at a Sri Lankan airport or air base by a Foreign State/Military aircraft should be made in the attached application form by the Diplomatic Missions to the Protocol Division of the Ministry of Foreign Affairs by email at cprot@mfa.gov.lk /protocol@mfa.gov.lk Fax No. 0094-112327048.
  2. Duly filled application should be forwarded to the Protocol Division along with a Mission’s Note verbale 10 working days prior to the clearance is required.
  3. The validity of the Diplomatic clearance given will cover a period of 48 hours (02 days) grace period before or after the expected date of arrival of the aircraft as stated in the application.
  4. The application for Diplomatic clearance of the aircraft will be considered on the understanding that such aircraft does not carry nuclear weapons or any other dangerous cargo.
  5. The Ministry will notify the Mission concerned of its decision by a TPN/ email/fax and reserves the right to refuse clearance without stating reasons.
  6. The following aircrafts shall be exempted from the levy and charges
    1. Aircraft engaged in search and rescue operations when providing a free service
    2. Aircraft returning due to technical or metrological reasons
    3. Test flights undertaken or performed during any flight with the prior approval of the Director of Civil Aviation (Any flight undertaken solely for the purpose of ascertaining the serviceability in the air of the aircraft or equipment shall be deemed to be a test flight)
    4. Aircraft of Heads of State/ Government on a State/Official/ transit Visit
    5. Aircraft of the United Nations and its specialized Agencies
    6. Any other aircraft as may be exempted by the Director General/ Civil Aviation

Diplomatic Clearance for Ship

  1. Requests for permission for entry of the Foreign Military vessels within the territorial limits of Sri Lanka should be made in the application form by the Diplomatic Missions to the Protocol Division of the Ministry of Foreign Affairs by email to cprot@mfa.gov.lk/protocol@mfa.gov.lk or Fax No. 0094-112327048.
  2. Duly filled application should be forwarded to the Protocol Division along with a Mission’s Note verbale at least 10 working days before the clearance is required.
  3. In furnishing such particulars, reference to the vessel in question in internationally accepted Directories of vessel may be cited.
  4. The validity of the clearance given will cover a period of 48 hours (2 days) grace period before or after the expected date of arrival of the vessel as stated in the application.
  5. The Ministry will notify the Mission concerned of its decision by email/fax/TPN and reserves the right to refuse clearance without stating reasons.

Weapons /Communication equipment clearance

• Diplomatic Missions should submit the request through a TPN with following information ten working days (10) prior to the required date.

I. Name/s of the officer/s carrying weapons
II. Designation/s
III. Passport No/s
IV. Type of the firearm
V. Brand and Model of the Weapon/s
VI. Serial No of the weapon
VII. Diameter
VIII. No of Bullets

• Details of the Communication Equipment

I. Type of Radio
II. KHZ channel width
III. MHZ Frequency
IV. UHF Frequency
V. Declared Frequency
VI. Working Mode
VII. Type of Antenna
VIII. Calling name
IX. Intended purpose

• Requests from the States that do not have resident Missions in Colombo are forwarded to this Division through the Sri Lankan Missions abroad
• The GOSL clearance for carrying weapons will be issued to the relevant Mission/s through a TPN
• Weapons and Ammunitions should be handed over to the airline staff at the time of check-in
• The Mission/s should ensure that the weapons, ammunitions and communication equipment needed by the foreign delegations in the performance of their duties during specialized visits should be re-exported on the departure of the VVIP/VIP and inform the Protocol Division of the Ministry of Foreign Affairs accordingly

Further Inquiries

Protocol Division

Tel          : +94112327048 /+94772267917

Fax         : +94112325346

Email     : cprot@mfa.gov.lk/protocol@mfa.gov.lk

Hotline : 0772282725(After office hours and Public holidays)

Web        : www.mfa.gov.lk

Further Requirements

Protocol Division

Tel          : +94112327048

Fax         : +94112325346

Email     : cprot@mfa.gov.lk/protocol@mfa.gov.lk

Hotline : +94772282725

Web        : www.mfa.gov.lk

 

Application for Aircraft Clearance

Application for Ships Clearance