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INSTRUCTION FOR REQUEST FOR CLEARANCE FOR DUTY FREE GOODS / SERVICES OF PERSONAL OFFICIAL

Request for Clearance for Duty Free Goods/Services of Personal/Official

Instructions

  1. Clearance certificates should be submitted to the Protocol Division in triplicate with following documents;
    1. Bill of Lading/Airway Bill
    2. Packing List or Invoice
    3. Copies of letters from the Ministry of Defence or/the Ministry of Mahaweli Development and Environment and the Department of Forest Conservation, the Department of Archaeology and the Telecommunications Regulatory Commission (TRC) where it applicable.
  2. The Clearance Certificates should be properly filled by the relevant Mission/Organization in accordance with the following;
    1. The Bill of Lading/Airway Bill should clearly indicate the Consignee’s name or the name of the concerned person/or the Diplomatic Mission.
    2. Certificates should be filled according to the Airway Bill or Bill of Lading (Quantities should be indicated perfectly).
    3. If personal effects are imported, the consignee should place his/her signature on the right hand corner of the clearance certificate.
    4. The authorized officer of the Mission/ Agent should place his/her signature on the left hand corner of the clearance certificate.
    5. Three (3) officials, including the Head of Mission are authorized to sign the certificate as the authorizing officer (Specimen signatures should be submitted to the Protocol Division at the beginning of each year)or periodically where applicable.
    6. Detailed description of the articles of the consignment should be indicated
    7. Value of the consignment should be indicated in the clearance certificate.
    8. When goods are purchased from authorized Duty Free Shops locally  , invoices should be submitted with the Certificate of Clearance.
    9. For Non-Diplomatic personnel a Certificate of Clearance can be submitted within six months from their first date of arrival.  After the 06 months period the officer is not entitled to any local purchase or importation on a duty free basis.
    10. For diplomatic personnel there is no such constraints as stated in ( i )
    11. For International Experts who work in UN Agencies and other International Organizations consumable items can be purchased locally from authorized Duty Free Shops in Sri Lanka subject to the following limitations:
      Unmarried officer :USD 175 per month
      Married officer:USD 250 per month
    12. Importation of fresh fruits by air freight is strictly prohibited according to the Customs Regulations, but fresh fruits can be imported through sea freights with the prior approval from the National Plant Quarantine Service.
    13. When importing plants, seeds or any other part relating to plants, prior approval should be obtained from the National Plant Quarantine Service and Certificate of Clearance should be submitted with the approval.
    14. Telecommunication equipment, or security equipment can only be imported with prior approvals from the Ministry of Defence(MoD) and the telecommunications Regulatory Commission (TRC)
    15. When importing pet animals (cats, dogs, birds and etc) prior approval should be obtained from the Department of Animal Protection,  Peradeniya and Certificate of Clearance should be submitted with the approval
    16. Items of archaeological value obtained /purchased within Sri Lanka are not permitted to be exported without the permission of the Department of Archaeology.
    17. Customs Clearance for export of furniture and other forestry products will be granted only on receipt of the permit issued by the Department of Forest Conservation, Sri Lanka. In order to issue such certificates, the Department of Forest Conservation will carry out an inspection of the items intended for export.

Customs Clearance Facilities

  • The officers who complete tenure (at least a 6 month period) in Sri Lanka can re-export their personal belongings to their respective countries by sea or air  with the approval granted by the Ministry of Foreign Affairs.
  • Diplomatic Officers and Heads of UN Representation, and its Specialized Agencies/Inter Governmental Organizations are entitle for “A” facility under which the consignment of goods imported or/exported are not customarily inspected by the Department of Customs. However, the Department of Customs has the authority to carry out inspection of such consignments of the above category, if they suspect that a consignment consists of goods which are prohibited in Sri Lanka or “not meant for the official use of the Mission or for the personal use of an officer” (Article 36 of the Vienna Convention) or cannot be exported (Eg. Antiques). Such an inspection of the consignment will be carried out in the Customs warehouse or in the Mission premises in the presence of the consignee or the agent appointed by him.B facility will be given for Non Diplomatic Officers and UN Representation and its Specialized Agencies/Inter Governmental Organizations. The consignment of goods imported/exported under this category is subjected to inspection by the Department of Customs.Following documents should be forwarded with a TPN;

a)Packing list

b)Approval from the Department of Forest conservation for importation of wooden items

Note:The Honorary Consuls in Sri Lanka are not privileged to purchase any duty free items.

Further Inquiries

Protocol Division

Tel        : 0112327048 /0772282725

Fax       : 0112325346

Email    :  This e-mail address is being protected from spambots. You need JavaScript enabled to view it / This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Other Important Contact details:

  1. National Plant Quarantine Service –
  • Seed certification & Plant protection centre, Gannoruwa ,Peredeniya: 081-2384226
  • 081-2388044
  • National Plant Quarantine Service, Mithrathwa Waththa, Katunayake: 011-2252028
  1. Department of Animal Production & Health :011-2695255
  2. Department of Forest Conservation :0112866616
  3. Telecommunications Regulatory Commission :0112689345
  4. Department of Archaeology :0112695255
  5. Ministry of Defense :0112430860,0112324801  

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