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INSTRUCTIONS FOR REQUEST FOR APPROVAL FOR DUTY FREE VEHICLES PURCHASE

Request for approval for Duty Free Vehicles purchases

Instructions

  1. Vehicles for official purposes of the  Diplomatic Mission
    1. Brand New Vehicles
      • Prior to import/purchase a brand new vehicle, a prior approval from the Protocol Division of the Ministry of Foreign Affairs must be
      • Completed Clearance Certificates should be submitted with shipping documents (Bill of Lading, Invoice etc), together with  engine number, chassis number etc.
    2. Used vehicles
      • Prior to import/purchase a used vehicle, a prior approval from the Protocol Division of the Ministry of Foreign Affairs must be
      • Export certificate or 1st registration certificate is required with the clearance certificate
      • Restrictions
        • Vehicle should not be more than 3½ years old
        • Vehicle should not be left hand driven
        • Vehicle should not have tinted glasses
        • Motor cycles should not be more than 250cc
  2. Personal vehicles
    • Prior to the import/purchase personal vehicle, a prior approval from the Protocol Division of Ministry of Foreign Affairs must be
    • Diplomats can purchase a vehicle within one year time of arrival
    • Non diplomatic staff of Diplomatic Missions and Experts attached to the international organizations is only entitled within the first six months from date of his or her arrival based on the reciprocity basis.
    • Spouse of the diplomat is eligible to import/purchase a duty free vehicle on reciprocal basis.

Limitation on the number of vehicles

  1. Official vehicles; there are no limitation, but number should commensurate with capacity and the function of the Mission.
  2. Diplomatic Officers; entitlement is for one vehicle.  However, two vehicles may be allowed for married officers on reciprocity basis.
  3. Non Diplomatic Officers; only one duty free vehicle allowed to be purchased within six months from the date of arrival based on reciprocity basis.
  4. Foreign Experts ; If an approved certificate is lost or misplaced, the Mission should make an entry to the Police and forward that document to this Ministry

Disposal of Vehicles

  • Prior to the disposing a vehicle; a prior approval from the Protocol Division of the Ministry of Foreign Affairs must be
  • Methods of disposal
    1. Sale in the open market
    2. Re-exportation
    3. Transfer to a privileged person
    4. Transfer to a government institute
    5. Other methods (specially applicable to bullet proof/ballistic proof vehicles)
  • Sale in the open market
    • The vehicle should have been used for at least three (3) years from the date of importation.
    • Request should come through the Mission with the Certificate of Registration of the vehicle.
    • Protocol Division shall grant approval to sell a vehicle to the Director General/Public Finance or to a privileged person.  If decided to sell in the open market, then the request should be forwarded to the Director General, Public Finance in order to obtain a valuation.
    • After valuation is done by the Director General Public Finance, owner of the vehicle (i.e. Mission, Diplomat) should pay the relevant duties/taxes to Director General /Customs.
    • Request for sale: Should submit the duty payment receipts, the Director General/Public Finance’s duty value letter, and duty detail letter (originals with one set of duplicates).  If it is a DPL vehicle number plate should be returned to the Protocol Division.
    • Once the transfer is in order approval TPN/letter and the letter addressed to the Registration of Motor Vehicle (RMV) for transfer of the vehicle to its new owner can be issued.
  • Re-exportation
    • Prior to the Re-exportation a vehicle; a prior approval from the Protocol Division of the Ministry of Foreign Affairs must be
    • Initial requests with the Certificate of Registration of the vehicle should be sent to the Protocol Division.
    • Approval is granted with a copy to the Director General Customs with recommendation for “A” “ B” facility and to Registration of Motor Vehicle for cancellation of the registration of the vehicle.
    • Number plate should be returned to the Registration of Motor Vehicle through the Protocol Division.
  • Transfer to a privilege person or to a Foreign Mission/Organization
    In order to grant approval for transfer of a motor vehicle,  following details should be provided to the Protocol Division
    • Initial request with all the details including prior approval form.
    • Seller’s details (with the request)
    • Buyer’s details (with the request).  If a diplomat reciprocity may apply
    • Non diplomat/Expert – should submit the arrival notice and a photocopy of the passport
      Remarks:DPL to DPL : No number changes for number plateNon DPL/Expert to DPL : Number plate should be changed to a DPL number plate and the old number plate should be returned to the Protocol Division
  • Transfer to a Government Institute
    • Prior to the transfer to a Government Institute a vehicle; a prior approval from the Protocol Division of the Ministry of Foreign Affairs must be
    • No restrictions after payment of relevant taxes and duties
    • If it is a DPL vehicle the number plate should be returned
    • If fitted with communication equipment it should be dismantled before the disposal according to the guidelines of the Ministry of Defence (MoD) and the Telecommunication Regulatory Commission (TRC).
  • Other methods
    • Dismantling/disposal of Light Amour plated vehicles (Bullet Resistant) cannot be transferred or sold.  They can be re-exported, or  handed over to the Government of Sri Lanka or disposed by destruction
    • De-registration of other vehicle (usual vehicles) may required to pay the customs duty accordance to the regulations of the Ministry of Finance and the method of disposal.
    • The dismantling/disposal of Bullet Resisting vehicle is required to pay the customs duty on Steel Scrap value.
      Disposal of vehicle in the sea required following procedure.
      • Protocol Division receives a formal request with the certificate of registration of the vehicle.
      • Protocol Division requests observations from the  Secretary of Defence
      • Protocol Division requests approval from the Chairman, Marine Pollution Prevention Authority (MPPA) and the Sri Lanka Navy.
      • Dismantle of amour plated vehicle is subjected to pay the customs duty on steel scrap value.
    • If the above is in order,
      • Final approval will be granted to the Mission for disposal.
      • The number plate should be handed over to the Registration of Motor Vehicle with copies to the Secretary of Defence, the Commissioner of Registration of Motor Vehicle (RMV).
      • If fitted with communication equipment, it should be dismantled before the disposal according to the guidelines of the Ministry of Defence and the Telecommunication Regulatory Commission (TRC)

Further Inquiries

Protocol Division

Tel        : 0112327048 /0772282725

Fax       : 0112325346

Email    :  This e-mail address is being protected from spambots. You need JavaScript enabled to view it / This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Web     : www.mfa.gov.lk

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